Selecting the Layout for Conference Meeting

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Selecting the  Layout for Conference Meeting








Most conference rooms are now equipped with the latest audiovisual technology. However, a conference can be a huge success or a huge failure depending on the venue you choose. So how do you know if your selection from the wide range of meeting rooms available is the best for your purpose? Here are some pointers that will help you.

Meeting Room Design Goals The first thing to consider is the purpose of selecting the meeting room.These may include: Fostering a sense of closeness: Participants should feel physically and mentally “close”; with other participants as well as with meeting leaders in conference rooms. The design of the meeting rooms should meet the need for a sense of identity with the group gathered at the business meeting location.

Creating a sense of space: Even if proximity is good, you shouldn’t feel cramped. There must be enough space for participants to leave the meeting room without disturbing others. When sitting, neither persons nor their chairs may touch persons or furniture next to, in front of or behind. Encourage Full Participation: The conference room should be designed so that each person can easily see everyone, hear everyone’s comments, and see all the images presented without straining their bodies.

With all of these factors in mind, the following information can help you choose one of the top seven meeting room models. Five main meeting room layouts Theater style Seating or chairs in rows facing the stage, headboard or speaker’s table without conference table. Choose a theater style boardroom when you are hosting multiple speakers, a show or a large audiovisual facility and want to maximize space.