Conferences can be big or small. Large conferences are usually held in conference centers that can accommodate thousands of participants, medium-sized conferences are usually held in a conference hall, while smaller conferences can be held in conference halls with meeting rooms. The first item on your checklist should be to establish the purpose of the conference by answering three priority questions: who do you want to reach or target audience at the conference, who do you reach or what are your main goals ?
what you want to achieve and finally where the conference should take place. Another important point that should come first is the budget, unless you have been tasked with estimating the budget yourself. If so, set a budget at this early stage so you can stay within that budget and avoid the risk of bills piling up one after the other.Create your detailed budget list so you know exactly how much detail goes into it.
Then enter the number of people who would like to attend the conference, or the forecast for the maximum number of people who would like to attend the conference. You can’t go any further without explicitly naming this number as it defines the planning process so much. Now select the committee of your conference that should help you.
It’s just not doable alone as there is too much to do and to take care of.Create your own planning calendar so you can track your progress so far and everyone can update the calendar daily. Sit down with your committee and make a list of the keynote speakers you would like to invite. Pre-register additional speakers and call to find out exactly who is available for your conference dates. Reducing the list to three and then realizing that not all of them are available for free on certain dates is beside the point.